Privacy Policy

Last updated: April 30, 2025

1. Who We Are

BioChemIntelli is an independent project specializing in bioinformatics analysis services and scientific data management. Any reference to “BioChemIntelli,” “we,” or “the Platform” refers to the owner and entity responsible for processing your personal data.

2. Categories of Personal Data We Collect

We collect and process personal data from our users only to the extent necessary to carry out our functions and services. Depending on your interaction with the Platform, we may collect:

Contact Details

• First and last name
• Email address
• Institution or company (affiliation)
• Phone number (if required for a specific service)

Registration and Account Data

• Username
• Password (stored in encrypted form)
• Information about professional or academic affiliation
• Subscription preferences (e.g., newsletters, update notifications)

Usage and Browsing Data

• IP address
• Browser type and version
• Operating system
• Pages or sections visited within the Platform
• Date and time of access

Additional Information in Specific Cases

• Curriculum vitae (CV) and attached documents for recruitment or scientific collaboration purposes
• Payment details (if paid services are implemented), which are managed through external payment providers (secure gateways)
• Project or research data for bioinformatics analysis (when users voluntarily upload such data)

Any form or section where personal data is requested will clearly indicate whether providing the data is mandatory or optional, as well as the purpose of the data collection.

3. Purposes of Personal Data Processing

The information we collect is used to:

Provide Our Services

• Allow you to register, log in, and access the Platform’s features.
• Perform bioinformatics analyses and services, and manage technical and scientific support requests.

Subscription and Communication Management

• Send newsletters, update notifications, and Platform news.
• Communicate technical alerts or reminders (maintenance, updates, etc.).

Recruitment and Collaborator Management

• Process job applications and requests for employment or collaboration in scientific projects.

Service Analysis and Improvement

• Perform statistics, usage metrics, and surveys to improve the Platform’s performance and usability.
• Personalize your experience based on your preferences and usage patterns.

Regulatory Compliance

• Respond to possible requests from competent authorities if legally required.
• Comply with contractual, regulatory, or audit obligations.

4. Data Retention Period

We retain your personal data only for as long as necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• User Accounts: Retained as long as your account remains active or until you request its deletion.
• Usage Data: Deleted or anonymized periodically once they are no longer needed for statistical analysis.
• Applications and CVs: Retained during the recruitment or collaboration process and deleted within a reasonable period after its completion, unless there is a legal requirement or express consent to retain them.

When personal data is no longer needed, it will be deleted from our systems or irreversibly anonymized.

5. Recipients and Disclosure of Personal Data

BioChemIntelli does not share your personal data with third parties, except in the following cases:

Service Providers (Data Processors)

Hosting, technical maintenance, and other providers related to the Platform’s operation, who are contractually obliged to process data only following our instructions and to maintain confidentiality.

Scientific Collaborations and Partners

We only share data with collaborating entities (e.g., research institutes or universities) when necessary to carry out joint analyses or research, always under confidentiality agreements.

Legal Obligations

When disclosure is required by a competent judicial or administrative authority, or to comply with a legal obligation.

Corporate Transactions

In the event of a merger, acquisition, restructuring, or other similar processes, we will share the information under strict confidentiality and protection agreements.

6. Cookies and Similar Technologies

We use cookies and similar technologies (for example, “local storage” or “pixel tags”) to enhance the functionality of the Platform and provide you with a better user experience. These technologies collect usage information as described in Section 2.3.

• Session Cookies: Automatically deleted when you close your browser.
• Persistent Cookies: Remain on your device until you delete them or until they expire.

You can configure your browser to reject cookies or to notify you before accepting them. However, rejecting cookies may limit certain functionalities of the Platform. For more information on how we manage cookies, or how to disable them, you can consult our specific Cookies section (if any) or contact us.

Google Analytics

We use Google Analytics to understand how visitors interact with our website. This service may collect:

• Pages visited and time spent on each page
• Technical information about your browser and device
• Your IP address (anonymized)
• Referral sources

Google Analytics uses the following cookies:

• _ga: Used to distinguish users (expires after 2 years)
• _ga_[ID]: Used to maintain session status (expires after 2 years)
• _gid: Used to distinguish users (expires after 24 hours)
• _gat: Used to throttle request rate (expires after 1 minute)

We have configured Google Analytics to:

• Anonymize IP addresses
• Not share your data with third parties
• Not use your data for advertising purposes
• Store data for a maximum of 26 months

You can prevent Google Analytics from tracking you by:

• Using the cookie consent banner to reject non-essential cookies
• Installing the Google Analytics Opt-out Browser Add-on

For more information about how Google Analytics processes your data, please visit Google's Privacy Policy.

7. Offensive or Inappropriate Content

If a user posts or sends content that may be considered offensive, inappropriate, or in breach of applicable laws or regulations:

• We reserve the right to take action to remove such content.
• We may use the personal data of the user involved to notify the competent authorities, the Internet service provider, or other relevant third parties, if we reasonably believe it is necessary.

8. Your Rights and Choices

You may exercise the following rights regarding your personal data, as applicable and in accordance with the relevant data protection regulations (e.g., your jurisdiction’s data protection laws, GDPR, etc.):

• Access: Request confirmation of whether we process your personal data and, if so, obtain a copy of it.
• Rectification: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data when, among other circumstances, it is no longer necessary for the purposes for which it was collected.
• Objection: Object to the processing of your data when there are reasons related to your particular situation.
• Restriction: Request the restriction of the processing of your personal data in certain cases (for example, while verifying accuracy or resolving a dispute about the legitimacy of processing).
• Portability: Receive your personal data in a structured, commonly used, and machine-readable format, or request direct transmission to another controller.

To exercise any of these rights, please contact us as indicated in Section 12 (How to Contact Us). We will respond to your request within the legally established time frames.

9. International Data Transfers

If we need to transfer your personal data to third parties or servers located in countries that do not offer a level of data protection equivalent to your jurisdiction, we will implement appropriate contractual and technical measures (for example, internationally recognized Standard Contractual Clauses) to ensure the security and legality of the transfer.

10. Security

At BioChemIntelli, we implement reasonable technical and organizational measures to protect your personal data against loss, misuse, unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of passwords.
• Access controls to infrastructure and databases.
• Backup and data recovery procedures.
• Security practices for data transmission and storage (security protocols, firewalls, etc.).

However, no security system is 100% invulnerable. If we detect a breach affecting your personal data, we will notify you in accordance with the applicable regulations.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, regulatory, or security reasons. When we do so, we will post the modified version with the revised “Last Updated” date at the top. We recommend that you review this page periodically to stay informed of any changes. Continued use of the Platform after the changes are posted will constitute your acceptance of those changes.

12. How to Contact Us

If you have any questions, comments, or requests related to this Privacy Policy or wish to exercise any of the rights mentioned in Section 8, you can contact us in the following ways:

• Email: beltran.lissabet.jf@gmail.com
• Name: Ph.D./Dr. Jorge F. Beltrán

We will respond to your inquiries and requests as soon as possible, in compliance with the current legal requirements.